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Guidance for Staff


Please ensure that you do not come into College if you have coronavirus (COVID-19) symptoms, or have tested positive in the last 10 days. It is essential to reduce the risk in education settings and further drive down transmission of coronavirus (COVID-19).
 
  • If anyone at College becomes unwell with a new, continuous cough or a high temperature, or has a loss of, or change in, their normal sense of taste or smell (anosmia), they will be sent home and advised to follow guidance for households with possible or confirmed coronavirus (COVID-19) infection. This sets out that they should self-isolate for at least 10 days and should arrange to have a test to see if they have coronavirus (COVID-19). If they have tested positive whilst not experiencing symptoms but develop symptoms during the isolation period, they should restart the 10-day isolation period from the day they develop symptoms.
  • If you feel well enough to work, you can continue to work from home and will not need an isolation note.
Get an isolation note
Use this NHS 111 Coronavirus service if you have been told to self-isolate because of coronavirus. This service is only for people who:
  • Have symptoms of coronavirus
  • live with someone who has symptoms of coronavirus
  • Have been told to self-isolate by a test and trace service
If you have symptoms of coronavirus, the first thing you need to do is get health advice. If you have not already done this, use the 111 online coronavirus service. 

How to tell the College if you have a confirmed diagnosis of coronavirus (COVID-19)
  • If you do not feel well enough to work, you should contact absence@sfx.ac.uk or 020 8772 6025 and sign off as sick using the usual procedures.
  • The requirements for medical certification have been waved and you must not visit a GP surgery to obtain a certificate. The government has now introduced an on-line “isolation note”. If you have symptoms of coronavirus, use the 111 coronavirus service to get an isolation note. This applies to all staff, including temporary staff.
  • If you are diagnosed with Covid-19, please also email s.plumb@sfx.ac.uk
Support can also be found through the Employee Assistance Programme. If you need further support, please contact humanresources@sfx.ac.uk

How will sickness absence due to coronavirus be reported?
The absence will be a sickness absence relating to COVID-19 (to be logged as sickness absence but will be considered separately from the usual sickness).
No certification needed- staff must not visit a GP to get a certificate. If you have symptoms of coronavirus and need to stay at home, use the 111 coronavirus service to get an isolation note. The period of absence would not be considered for any future absence management procedures that may be ongoing or initiated for other sickness absences.

How should I report all other sickness absences (i.e. not relating to coronavirus)? 
All other sickness absence, i.e. not relating to Coronavirus, should continue to be reported in the usual way by contacting absence@sfx.ac.uk or 020 8772 6025. 

Absences of longer than one week continue to require a fit note/medical certificate from the 8th day of absence. You should contact your GP to find out what arrangements are in place to provide consultations and/or fit notes should you be unwell. If your GP does not have a digital service in place, the College would not expect any member of staff to risk their health by visiting their GP to collect it and it can be provided at a later date.

Care for dependant in relation to coronavirus (COVID-19)
We realise that many colleagues will be faced with significant additional caring responsibilities over the next few weeks and possibly months. We understand that flexibility and understanding of staff during this period is important. We are grateful for the ongoing support, flexibility, and very best efforts of colleagues during this unprecedented and challenging period. If you have any queries regarding the above, please contact humanresources@sfx.ac.uk

How should non-academic activities and events be delivered?
The delivery of all physical events by the College must follow the current UK Government Guidance.

Have the College’s general fire emergency and evacuation procedures been revised to include Covid-19 hygiene and physical distancing requirements? 
The College's general fire emergency and evacuation procedures have been revised.

NHS COVID-19 App
The free NHS COVID-19 app is a vital part of the NHS Test and Trace service in England & Wales. We advise our staff, students & visitors to download the app. Get help downloading the app.

The app is free to download and is the fastest way to see if you're at risk from coronavirus. It uses proven technology from Apple and Google, designed to protect every user’s privacy. The app is available to download for anyone aged 16 and over if they choose to do so. For some young people, particularly those with special educational needs and disabilities (SEND), parents will need to decide whether or not their use of the app is appropriate. Staff members will also be able to use the app.

The app has 6 key features that will help to reduce personal and public risk:
  • Trace – alerts the individual if they were in close contact with a confirmed case
  • Alert – provides the individual with the risk level associated with coronavirus (COVID-19) in their local area, based on the postcode district they enter
  • Check in – allows the individual to check in to locations via the app and official NHS QR codes
  • Symptoms – allows the individual to check symptoms against government guidance and to get advice
  • Test – allows the individual to order a free test and to receive results and advice via the app
  • Isolate – provides an isolation ‘companion’, which counts down how many days they have left to isolate and provides links to useful advice
How it Works
Bluetooth needs to be enabled on the phone as the app uses Bluetooth low energy to anonymously assess the distance, over time, between people who have downloaded it.
If an individual with the app tests positive for coronavirus (COVID-19), the app will ask them to allow those that they have been in contact with to be alerted. If so, the app will then alert relevant individuals if they have been in close contact with a positive case. ‘Close contact’ is based on an algorithm, but generally means you’ve been within 2 metres of someone for 15 minutes or more. Individuals are not informed who the positive case is.

It is possible to pause the contact tracing function (‘trace’) in the app. If paused, the phone and Bluetooth remain on but the phone does not record contacts. Pausing contact tracing is only recommended:
  • when an individual is not able to have their phone with them, for example because it is stored in a locker or communal area – this is to avoid the app picking up contacts when the individual is not with their phone
  • when an individual is working behind a perspex (or equivalent) screen, fully protected from other colleagues and members of the public, as the individual is considered to be adequately protected from contracting coronavirus (COVID-19)
Further information about how the app works is available on the NHS COVID-19 app support page, alongside frequently asked questions for younger users.